Procedure Guides

The Inspection Process

Who appoints the inspector, what the certificate proves, and what happens when load and discharge figures differ.

What an inspector actually does

An independent inspector draws samples and takes measurements at the loading port, the discharge port, or both. They certify what they found. They do not certify that the cargo is good, only that it measured as stated at the moment they measured it.

Who appoints matters

Whoever appoints the inspector pays them. Both parties usually accept a mutually agreed name — SGS, Intertek, Bureau Veritas, Saybolt — precisely so neither is choosing their own referee. An inspection by the seller's own staff is not an independent inspection and a buyer should not accept it as one.

Load or discharge governs

Quantity always differs a little between load and discharge — temperature, measurement tolerance, vessel experience factor. The contract must say which figure the payment is based on. "Load figures final" and "discharge figures final" allocate that difference to opposite parties, and both are common.

Sealed samples

Samples are drawn, sealed and retained by all parties. If quality is disputed later, the retained sample is the evidence. A transaction with no retained sample has no way to settle a quality argument except by negotiation.

A certificate proves a moment, not a cargo — The certificate says what the sample showed when it was drawn. Product can degrade in transit — bitumen hardens, gasoil picks up water from a poorly drained tank. A discharge inspection is the only way to know what arrived.
When the figures differ materially — A small variance is routine. A large one means something happened: a measurement error, a transfer loss, or a substitution. Establish the tolerance in the contract and the mechanism for investigating a breach of it, before you need either.
These guides describe common market practice. They are not legal advice.